Certifications Committee SOP's
Updated August, 2024
The Certifications Committee enhances the professional development needs of CSEA members, providing additional programs that cannot otherwise be found in the marketplace while creating revenue opportunities to support organization-wide programs and services. To achieve those goals, the committee:
- Maintains up-to-date benchmarking information regarding industry best practices and certifications offered by other organizations.
- Works with the Executive Director to survey CSEA leadership and members as needed to gauge professional development needs that can be met through certification programs.
- Implements short-term certificate programs in the form of boot camps as deemed necessary by the committee and approved by the Board of Directors, with the long-term goal of creating a more formal certification program once organizational resources are available.
The committee utilizes online collaboration tools to keep track of progress, access files and manage tasks.
Roles & Responsibilities
Executive Director
- Oversees all of the organization’s committees and communications
- Serves as a liaison among all CSEA committees to ensure ongoing communication and coordination of activities.
- Approves committee and leadership roles.
- Serves as a a member of the committee and the leadership team. Should be included in all committee and leadership communications, as well as informed about any items that will be brought to the board for consideration.
- Schedules committee meetings.
- Works with the Board Liaison to develop the draft committee budget and present it to the board for approval.
- Participates in all leadership decisions, providing approvals as necessary throughout the planning process.
- Manages logistics for boot camp events (virtual or in-person), including technology, room selection, audio/visual needs, etc.
- Serves as technology lead for virtual events, including serving as Zoom host, managing Q&A if needed, managing breakout rooms, creating polls, etc. Sends calendar invites, technical guide, event schedules, and reminders to speakers and session hosts.
- Walks through committee SOP's with volunteers on a regular basis, answering questions as needed. Updates and approves changes to the project plan, timeline and SOP's as needed.
- Distributes communications to the membership on behalf of the committee.
- Approves all committee and initiative expenditures before commitments are made.
- Hosts debrief call and leadership transitions.
- Keeps the board informed about committee progress. Brief updates are provided during monthly meetings, with a more in-depth report provided twice per year at the annual board meeting in June and mid-year board meeting in December.
- Works with the Executive Director to create the draft committee budget and present it to board for discussion and approval.
- Informs the committee about board strategic goals and initiatives.
- Manages any additional communications needed among the committee and the board.
Boot Camp Chairs
See the sub-navigation menu for more information about the role of each chair.
Executive Assistant
- Manages Boot Camp registration web site. Audits registration list on a regular basis. Answers questions from members about registration.
- For virtual events, set sup virtual software in advance of the event and assists with technology the day of.
- For in-person events, assists with on-site check in as part of the conference check-in process.
- Designs digital and hard copy certificates and distributes them to attendees after the event.
- Helps create quizzes and administer completion statistics.
- Takes attendance at events.