APAC Regional Forum: Board Liaison Site Selection

The site selection process for the APAC Regional Forum is co-managed by the Board Liaison and Executive Director, with the venue and dates ultimately being approved by the Board of Directors. 

1. Members in the APAC region are asked if they are interested in hosting through conversations and/or a survey. Additional feedback from other members about where they would like to visit is solicited in similar ways. 
2. The Board Liaison, Executive Director, and other board members in the APAC region discuss location-specific factors, including:
   1. Number of members in the area to support and attend the event. 
   2. Number of employers in the area to support and attend the event.  
   3. Ease of access to the city/country, including: travel restrictions, Visa requirements for visitors, cost and accessibility of flights from the APAC region
   4. Rotating the event geographically when possible, keeping other factors in mind
3. An initial conversation takes place with the members who are interested in hosting. The following items are discussed:
   1. Forum host responsibilities, as outlined in these SOPs. 
   2. Ensure the host has the resources, capacity, availability, and support from leadership to host the event based on the responsibilities. 
   3. Discuss possible date options and confirm that they align with the CSEA calendar
   4. Availability, ease of access, and average cost of hotels in the area.
   5. Space available, with the following minimum criteria:
      1. One large classroom/meeting space with a capacity for 80 for the general session.
      2. Two smaller classrooms/meeting space with a capacity for 40 for breakout sessions. 
      3. Space for attendees to have snacks in the am and pm.
      4. Space for attendees to eat lunch in close proximity to the meeting space. 
4. The board reviews the options and select the forum host and dates.