APAC Regional Forum: On-Site Responsibilities

Committee On-Site Responsibilities

• Board Liaison
  • Serve as CSEA ambassador, greeting attendees, thanking sponsors, and welcoming speakers.
  • Serve as emcee of the event. Officially open the event at the designated time. Help keep the forum on time. Thank sponsors and exhibitors and recognize committee members. Hand out committee gifts. 
• Registration Volunteers
  • Assist at registration desk during designated times. 
  • Check in attendees at the beginning. 
  • Hand out nametags and any other pertinent information. The ED will provide a list of items to be distributed.
• Volunteer Photographer
  • Take photos throughout the event and send to ED for sharing on social media. The ED will provide a list of specific photos to capture. 
• Session hosts
  • Committee members will serve as hosts for the sessions to introduce speakers, manage Q&A if needed, and help ensure they start and end on time. 
• Local host organization
  • Ensure meeting rooms and check-in area are set up properly
  • Ensure food and beverage is set up properly
  • Deliver items that were sent for registration, such as nametags and signage.
  • Ensure signage is in the correct places
  • Manage any last-minute issues that arise regarding logistics 
  • Assist speakers with A/V checks before their sessions