APAC Conference: MCI Events

CSEA employes an events planning firm in the APAC region called MCI Events to assist with site selection and hotel management. 

Site Selection

• Venue search 
• Site inspection 
• Contract negotiation
• Set-up hotel-related budget items 
   

Hotel Liaison 

Executive Director played this role in 2023 due to timing and budget

• Serve as primary hotel contact/liaison to assist with conference planning. Represent CSEA with the hotel regarding issues that arise.
• Obtain information from hotel, including:
  • A/V price list
  • Food and beverage menu
  • Shipping information and rates
  • Layout and specifications
  • Signage specifications and digital signage provided, if any
  • Exhibit hall layout
• Communicate with hotel regarding conference logistics once decisions are made by the committee, including:
  • Food and beverage selection
  • Dietary requirements
  • Room selections
  • Exhibit hall layout
  • A/V requests
  • Other items, as needed
• Remind the Executive Director of upcoming deadlines for payments or room allocations. Note: The Executive Director must approve all changes that involve the hotel contract or financial obligations